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INSTRUCTIONS TO AUTHORS

 

 

ARTICLE DRAFTING RULES OF IRAJ-SHMS

Internationally-Refereed Academic Journal of Sports Health and Medical Sciences (IRAJ-SHMS) prefers publishing original studies which research a topic in all its aspects.
Ethical Principles
All the authors should read and understand the ethical principles before submitting their articles. Ethical principles of IRAJ-SHMS are provided at the end of this document.
Article Reviewing Principles
Articles are reviewed by two or more referees. Scientific content and submission of materials are considered in accepting a study for publication; membership to an association is not a precondition for the publication of a study. Editor identifies the referees to review the study in connection with its author. The editor makes his/her final decision on the publication or rejection of the study following the evaluations of the referees.

When definite decisions are made for the publication of articles, IRAJ-SHMS editor refers the article to the typesetting unit. The unit makes paging arrangements and sends the study for final check to the concerned scholar. All of the files for finalized studies are sent to the editorial unit so that they can be published in the upcoming issues. Definite publishing date of articles can change depending upon the number of articles queued.
Legal Notices
Ideas and statements in the articles published in IRAJ-SHMS are not under the responsibility of the Journal, but the author. Advertisements on the Journal do not indicate that the concerned product is approved by the Journal, and no warranty is provided for its safety.
Copyright
Entry form for the studies should be filled completely during the application for article. IRAJ-SHMS has the copyright to preserve the rights of it and author.
Author Rights for Articles in IRAJ-SHMS

only for education purposes, authors can copy their articles or republish tables, figures and so on in their articles without any permission provided that they state the source completely in the study they conduct. Authors can also send their articles on PDF format so that scholars can use for education purposes. Moreover, they can provide the link of their articles on IRAJ-SHMS website. However, they cannot send a published article to another journal.
Author Modifications:
If a modification on the name arrangement of authors in the study such as adding or removing a name is requested to make after its submission for publication, no-objection form signed by all the authors of the study will be delivered to the editor via fax or mail.
Use of Humans or Animals as Subject in Experimental Studies:
Ethical committee report should be received in studies where humans become voluntarily subjects or animals are used as subjects. Studies which report the results of experimental research where healthy humans become voluntarily subjects should include a statement that there is an approval form. Editors will reject studies which fail to provide satisfactory evidence on the compliance of such principles. Editors reserve the right to make judgement on the convenience of using humans and animals as subjects in experimental research studies. 
Conflicts of Interest:
All the financial sources and institutional contacts contributing research studies should be clearly stated in the study. When applying for their studies, authors should state any potential conflict of interest, financial contacts and so on (consultancy, lack of check for publication, and other conflicts of interest) regarding the study. Authors with commercial contacts should declare that they hold the responsibility of the experiment, have complete access to all data, and checked the publication decision of their study.

TECHNICAL REQUIREMENTS:
File Formats Used for Electronic Application and Printing:
File of the study should be submitted to IRAJ-SHMS unit in Microsoft Word (.doc) or RichText format (.rtf). Figures, tables and so on should be annexed to the text at the end of the whole text. In the printing phase, IRAJ-SHMS will consider the place of figures as suggested by the author and decide the typesetting format.
Arrangement of the Study:
IRAJ-SHMS accepts studies in a single format with double-space and traditionally one column.
Arrangement should be as follows (Each of the indicated item bullets should begin on a new page):
*Title page,
*Abstract and keywords,
*Abstract and keywords,
*Main text (Introduction; material, methodology or experimental procedure, findings, discussion and conclusion),
*Text footnotes,
*References,
*Figures and explanations,
*Tables and explanations
Study should be written clearly in accordance with orthographic rules. Words apart from the jargon should be avoided.
See “Chapters of the Study” below for detailed information.
Abbreviations, Symbols and Terminology:
All abbreviations should be used explicitly in the first use. Abbreviations of standard terms should be made using their universal versions.
Special Symbols:
In writing special characters which are not included in the 104-button keyboard (e.g. Greek characters, mathematical symbols, figurative symbols), “add symbol” option in Microsoft Word can be used. Mathematical fonts or image files should not be used for special characters.   

CHAPTERS OF THE STUDY
Title Page:
No matter how short are the submitted articles, they should have a title page. Title page should include the complete title of the article; name of authors; bodies in which the research was made; abbreviated title; name, e-mail, address information and correspondence address of the author to be contacted. Only one author can be stated as the correspondence person. 
Title:
Title should provide information about the study. Unnecessary use of vocabulary should be avoided. Title should be no longer than 160 characters, and there should be space between words. All the letters should be capitalized.
Authors:
Name of the authors and initials of the names should be listed according to the importance of their contribution to the study. Name of the authors should not include special titles such as PhD, MD and Prof. Group name (i.e. a programme or consortium) only be permitted if the names of group members are listed in acknowledgements chapter. If a change on forms including compulsory application form or scholar approval form is requested to be made, no-objection letter signed by the entire group is required. Authors who make publication in IRAJ-SHMS can write their names typically as the main author of the published article or with non-Latin characters (in original version). For instance, ‘Ta-MingWang (Chinese version). Non-Latin languages which include originally standard Unicode characters are accepted (http://www.unicode.org). Authors using this option should only use the original versions of their transliterated (writing with the alphabet of another language) names and no title should be used in writing this original form. Such usage is only the case in writing the names and is not necessary in writing information about institutional relations or academic achievements. Authors who wish to benefit from this option are obliged to write the original version of their names beside the English transliteration on the title page of the study they have submitted.
Contacts and Relations:
Complete names of the bodies where research was made should be listed including city and country. Contact of each author is made by matching the number of titles with the relevant body. Organizations supporting the authors should be reflected clearly when writing relations and contacts section. As in the current addressed of authors, this can change according to their current relations and contacts of authors to be listed in acknowledgements chapter.
Repeated Title:
Repeated title is the abbreviated title which will appear at the top of pages following the first page. Repeated title should be no longer than 60 characters including spaces between words.
Contact Information:
Current information of the correspondence author should be written completely and clearly in correspondence address in the entry form. If the contact information used in the printing phase of the article is different from that in the final phase, this should be stated explicitly. IRAJ-SHMS website should be used to contact with IRAJ-SHMS in the printing phase following the submission, final check and acceptance of the article.

Abstract:
Abstract, which consists of an informative paragraph with no more than 150 words, should be available in all articles. Abstract should explain what is done, why it is done (types used as subjects and types of anaesthesia administrated, etc.) what kind of findings have been found (data), and what has been found as conclusion. 
Keywords:

3-5 words which are not appeared in repeated title or abbreviated title should be selected as keywords.
Introduction:
A short chapter regarding the scope of the study should be written as introduction especially including the previous developments in the relevant field.
Material and Methodology:
Methods used in the study, cell/animal models, subjects, chemical and equipment list, online URLs of producers and suppliers as well as their names should be defined clearly so that other researchers should duplicate easily. Additionally, analysis techniques used to evaluate data should be explained in this chapter. Filing a protocol implementation declaration form or an equivalent form is compulsory in all research studies where humans and animals are used. All human and animal studies require a declaration form stating that protocols implemented have been approved by an institutional inspection board or committee, or that protocols are licensed by a similar committee, board or management office.
Findings:
Statistically meaningful values obtained as a result of stat analysis as well as experimental data and results should be stated explicitly in this chapter.
Discussion:
(Sometimes discussion and conclusion are included in the same chapter and called ‘discussion and conclusion’). Interpretation of data obtained as a result of the study and its comparison with data of previous publications included in the references chapter are provided in this chapter.
Supports (Charities, Grants):
Charities and grants which contributed partially or completely to the study are listed in this chapter. On the other hand, charities under the sponsorship of industrial companies should be stated in the ‘Declarations’ chapter.
Declarations:
When applying for their articles, authors are requested to declare their contacts and whether they have any conflict of interest with anybody to IRAJ-SHMS editorial. See chapters including ‘conflicts of interest’ above for detailed information.
References:
Authors are obliged to make complete reference to the sources they use. Sources used should be limited to those which are directly accepted for publication or have been published. Abstracts can only be referred when they are used as reference.
Reference should be arranged by listing alphabetically according to the name of authors, and it should be numbered serially.
- For each reference, name of the author and year should be indicated appropriately in the text in parenthesis as follows:
- For one author (Akgün, 1982: 1-2)
- For two authors (Akgün and Akgüç, 1982: 1-2)
- For three or more authors (Akgün et al.,1982: 1-2)
If more than two different authors to be referred should be written together, they should be separated by semicolons and written in the same parenthesis (Akgün, 1982: 1-2; Akgüç, 1983: 1-2). If the first author of more than two references (or if it belongs to one author), it is written as ‘et al.’ Even if subsequent author names are different (Akgüç et al., 1982, 1983, 1986, 1987, 1988, 1989). If a reference is made to more than two sources with the same year and author information, lowercase letters should be used after years (Akgüç, 1982a, 1982b).
Writing of different reference types in IRAJ-SHMS can be found in the following sections.

- Journal Articles:
BEUGRE, D., (2002). UnderstandingOrganizationalJusticeandItsImpact on ManagingEmployess: an AfricanPerspective. International Journal of Human Source Management 13 (7), 1091-1097.

- Internet Sources:
http://www.ttefdergi.gazi.edu.tr/makaleler/2003/Sayi2/17-36.pdf Access: 31.08.2015

- Book Sources:
BOMPA, O.T., (1999). Periodization Training for Sports. Champaign, IL: Human Kinetics.

FIGURES:

IRAJ-SHMS use digital publication technology in developing the journal. When your article is accepted for publication, certain special requirements on digital graphic format are needed to catch the best quality.
If the presented figures are not found appropriate, authors may be requested to prepare new figures, which often delays the publication of the study.

Original graphics should always be prepared to ensure that printed publications have quality resolution. If a study is accepted for publication, IRAJ-SHMS will request image files with high resolution for printing.
Programs which can create PDF files with high resolution should be used.
Figures should be prepared in sizes which will appear in journals (It should be printed with 1:1 proportion).
Inclusion of Humans and Animals in Photos:
- Human and animal photos can be published when it is necessary to illustrate a scientific mechanism or describe research findings. For personal photos, a signed consent form is requested from the relevant persons or legal authorities.
- When it is possible to use a diagram in illustrating a mechanism, the author should define the mechanism in methodology chapter of the study if finding an image is not possible.
- As in genetic modifications or developmental biology where photos are typically used, photos can be published to describe findings in cases where data are illustrated as image.
- With regard to other fields of science, issues regarding whether a photo is to be published or it is scientifically necessary to publish a photo are dependent upon decision of the editor.

TABLES:

Authors are encouraged to use figures rather than tables as much as possible. Instead of general tables including subjective data obtained as a result of research, special tables indicating statistical values should be presented as much as possible. Long tables of data which are not presented in accordance with printed publication standards of APA may not be included and be omitted from the printed publication.
- Authors should not copy data stated in the text into the table.
- Each table should have a short title, explanatory notes should not be included in the title, but in the explanations section.
- Decimal places stated unmeaningfully in tabulated form in data should be omitted.
- Column titles should be abbreviated and if necessary, they should be explained under explanations.
- Statistical measurements (ss, sh, etc.) should be defined (e.g. such statements as ‘Values average has been stated as ± ss’ should be included).
- Table footnotes should be listed as they appear. For four and less footnotes *, †, ‡, § symbols and for five and more footnotes sequential lowercase letters should be used.

Statistics applied in tables which are used in writing the findings and statistical data should be presented in proper format. Which statistics the table includes should be stated before the table, and after the table, interpretations of data included in the table should be stated. Meaningfulness value should be particularly stated in interpretation in line with the presented statistics. 

Example Table: Create the table in the following format according to the statistical analysis to be made (F / t or Variable / Group). Create it in descriptive statistics in the following format.

Table 1 indicates ……………………………………….

Table 1. ……………………………………………………results.

Variable / Group

N

Xort.

Ss

F / t

p

………………

…..

…..

…..







…..

…..

……………….

…..

…..

…..



*Meaningfulness Value

When Table 1 is analyzed, it is seen that ………… (Interpretation).


ETHICAL POLICIES AND PROCEDURES:

Authorship:
Editors of IRAJ-SHMS expect that each author is closely knowledgeable about original data of his/her study and he/she makes substantial contributions to the study. They also expect that each author read his/her study completely and he/she will be held responsible when a devious case is determined in the whole research or some parts. Upon the request of an author,  his/her name can be omitted from the study, but when a change is made on authorship (addition, omission, or change on the order of authors’ names), all the authors should sign the authorship modification.

Author’s Conflict of Interest:
All funding resources and institutional contacts which have contributed to the study should be declared in the study. During application to IRAJ-SHMS, authors of research studies should declare whether they have any potential conflict of interest and financial or other relations (consultancies, share partnerships, capital partnerships, patent-license regulations, lack of the right to access to data, lack of control on decision for publication, etc.).  

Copy Publication, Plagiarism, Fraudulence:
IRAJ-SHMS accepts only original studies which have not partially been submitted to any other journal except for its short abstract. When a study is submitted to the editor for review, the author who makes correspondence should receive the copies of the study in the printing phase. Using a material from the study of another scholar and submitting it as if it has been created by own is accepted as plagiarism. It is also accepted as unnecessary publication or self-plagiarism and not permitted for an author to take and reuse materials from previous studies (tables, figures, data and passages). Reproducing a research report and modifying or hiding data regarding the results of another research study are accepted as fraudulence, and these also include modification practices on figures of a study such as addition, transfer, omission or hindrance.   

Experiments on Humans and Animals:
Authors who use embryonic cells, embryos, foetal tissues, animals and humans in their study should comply with the rules specified within the scope of Helsinki Declaration.

Ethical Procedure:
IRAJ-SHMS referees are responsible for reporting plagiarism, fraudulence and suspected copy publications in studies made on humans and animals. A referee can report that he/she has served or still serves as the referee of a similar research study of the same author published in another journal. Readers can report that the same article has been published in another platform and authors do plagiarism. In such cases, the foremost duty of the editor is to notify the field editors about the situation with the copies of the concerned material and the non-judgemental draft letter to be requested from the correspondence author. Field editor should approve the procedure of correspondence prior to any correspondence with the author. If the explanation made by the author is not accepted and unethical cases is seen in the study, the Council of Publication will deal with the situation. As a result of evaluation, it will be decided that the author is banned from future application for article or notification is made to his/her institution. Decision should be approved by the management board of IRAJ-SHMS, and the author is entitled to explain his/her situation and object to decision on sanction.
If violation (offense) is minor, the editor sends a censure letter to the author, reminding the publication rules of IRAJ-SHMS. If the study has been published, the editor can request from the author to apologize to publish in the Journal so that correction can be made. If IRAJ-SHMS violates the copyright of another journal due to the author, the editor sends an apology letter to the concerned journal.
In serious cases which necessitates the withdrawal of the article due to fraudulence, information about withdrawal will be published in the Journal, and an online link will be added to the published article. Additionally, articles which have been published online will be marked as ‘withdrawn’ with the date of withdrawal.

 

Geri

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